Trucking Has Its Own Rulebook
Most accountants can read a balance sheet. Far fewer understand why your fuel card data doesn't reconcile to your IFTA mileage, or how a driver settlement should treat per diem.
Our US accounting lead has spent over a decade specialising in transportation accounting — comprehensive knowledge of IFTA, Form 2290, driver settlements, fuel tax reporting, DOT compliance and the day-to-day mechanics of running the books for a fleet.
Whether you run one truck or forty, the filings are the same calendar. We keep them on it.
Our trucking services include
- IFTA quarterly fuel tax reporting
- Form 2290 heavy vehicle use tax filing
- Driver settlement processing
- Per diem and reimbursement handling
- Fuel card and mileage reconciliation
- DOT compliance record-keeping
- Owner-operator bookkeeping
- Fleet profit and loss by unit
The Deadlines We Own
Miss these and the penalties arrive fast. Put them on our calendar instead of yours.
IFTA Reporting
Quarterly fuel tax reporting across every jurisdiction you run in, reconciled to fuel card and mileage data.
Form 2290
Heavy vehicle use tax preparation, filing and Schedule 1 tracking ahead of the annual deadline.
Driver Settlements
Settlement processing, deductions, advances, reimbursements and per-diem treatment done correctly.
DOT Compliance
Record-keeping and reporting aligned with DOT requirements so an audit finds what it expects to find.
From One Truck to a Fleet
The filings scale differently at each stage, and so does the scope.
Owner-Operators
Single-truck bookkeeping, quarterly estimates and a Schedule C or 1065 that reflects reality.
Small Fleets
Per-unit profitability, settlement runs and multi-state filings as you add trucks.
New Authorities
Entity setup, EIN, IFTA registration and an accounting system configured for trucking from day one.
Frequently Asked Questions
Do you have experience with the trucking industry?
Yes. We specialise in US transportation accounting including IFTA fuel tax reporting, Form 2290 heavy vehicle use tax, driver settlements, fuel tax reporting and DOT compliance.
When is Form 2290 due?
Form 2290 is generally due by 31 August for vehicles first used in July, with the tax period running from 1 July to 30 June. For a vehicle first placed in service later in the year, it is due by the last day of the month following that first use.
How does IFTA reporting work?
IFTA requires a quarterly return reporting miles travelled and fuel purchased in each member jurisdiction. We reconcile your fuel card transactions against mileage records, calculate the net tax due or credit by jurisdiction and file the return.
Can you handle driver settlements?
Yes. We process settlements including deductions, advances, escrow, reimbursements and per-diem treatment, and produce settlement statements for each driver.
Should an owner-operator be an LLC or an S-Corp?
It depends on net profit. Below a certain level the S-Corp election costs more in administration than it saves in self-employment tax. We run the numbers on your actual figures before recommending either.
Do you work with QuickBooks for trucking?
Yes, and with Xero. We configure the chart of accounts for per-unit tracking so you can see profitability by truck rather than one combined figure.
Talk to Us About Trucking Accounting
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Our location
501, 5th Floor, Thawar Apartment,
Main Carter Road, Chinchpada,
Borivali East, Mumbai, Maharashtra 400066
Working hours
Monday – Saturday
Flexible overlap with US time zones